Harambee Summer Festival Policy and Procedures


We provide a safe, secure environment to create lifelong connections for our families. It is the intent of the Harambee Summer Festival to provide a welcoming and diverse environment for all campers. Tolerance for all aspects of diversity of culture and family make up is a key to our beliefs.

Facilities

Over the span of the past 20 years Harambee Cultural Society has hosted families in several locations throughout British Columbia. We plan our camp for the first week of July with details regarding date and location available each February.

Pets

No pets are permitted at Harambee Summer Festival except those that are certified by the BC Guide Dog and Service Dog Act, or similar legislation.

Program Fees

Camp registration fees are to support daily programming and hiring of many service providers to attend Harambee Summer festival. Typically the cost is approximately $300 for a family for the week. This fee does not include accommodations or meals and is required whether you stay at the Sorrento Centre or not.

Day Campers

You are invited to arrive to camp at 7:30 am and will need to leave camp each evening at 10:00pm unless program activities are on-going.

Site sharing is not approved. Only registered families are permitted to stay at camp and day campers during program hours. Be prepared as we will ask non-registered guests to leave. No exceptions.

Arrival and Departure

No registrants will be accepted to sign in at camp until 3:00pm on the first day of camp. The registration process is key to ensuring daily activities are a success, please proceed to the main tent to register and receive important camp documents for your stay.

All accommodations must be left as found and vacated by 11:00am on the last day of camp.

Reminder to Safeguard Personal Property

Please remember to be cautious with your personal items at camp. While we are on private property we are accessible to the general public. Here are a few reminders:

  • Lock up your cabin/trailer/vehicle when you are away from it
  • At night tuck any belongings inside your cabin/tent/trailer/vehicle that you would hate to see disappear

Volunteer Opportunities

Harambee Summer Festival runs entirely on volunteer support.

Adult Volunteers

The opportunities for adults vary greatly and are based on your availability, skills and jobs needed. Some tasks require specific skills while others are purely labour. Anyone interested in offering to volunteer will be assigned a job, please feel comfortable in asking, as the help will always be appreciated. Volunteering is a great way to get to know people. We have many experienced volunteers who can help mentor you into your volunteer role.

Teen Leader and Mentor Volunteers

There are opportunities for teens and young adults ages 15 years and older to volunteer at camp. Their time is logged and can be used for their high school Community Service hours. These opportunities include, but are not limited to, helping to supervise programs for younger campers; physical set-up of tables, chairs, etc.; mentoring younger children in a one on one situation; refereeing or coaching team sports.

If you are interested to volunteer at camp, please contact Me-Kon Hayes: mekon@telus.net.

Discipline and Alcohol / Drug Abuse Policy

As a large group we face the same issues that society as a whole faces. Sometimes these issues threaten the family atmosphere of the camp. The Harambee Cultural Society which is the governing board of this camp has created an official policy in regards to discipline including the underage use of illegal drugs and/or alcohol.

Harambee families recognize the many challenges that come with parenting children of all ages. In the spirit of a family focused event all of the participants will understand that alcohol use of persons not of legal age and anyone using illegal drugs will not be tolerated at any time. Should anyone be found violating this policy this person will be required to leave camp immediately. The family must facilitate this in a timely manner. It is therefore the responsibility of all families, prior to attending camp, to determine the level of risk that a family member may pose in non-compliance with this policy and make an appropriate decision.

In the spirit of a family focused event all of the participants understand that their actions must not threaten, intimidate or undermine the family atmosphere of the camp.

Unacceptable activity that is deemed to be in need of review should be communicated to a Harambee Cultural Society Board of Director. This will initiate a review by the Discipline committee. Following is the protocol that they will adhere to:

  • The discipline committee will hear all complaints, investigate and make a recommendation based on the totality of the circumstances.
  • The discipline committee will convene a meeting with the Board of Directors and present the final recommendation.
  • The Board of Directors will have the final approval on the recommendation of the discipline committee.
  • ALL discussions and decisions will be kept strictly confidential.
  • In the spirit of Harambee ALL investigations, discussions, decisions and actions shall be managed with respect for families.

Harambee Cultural Society strives to have a positive impact on all children by providing a supportive and understanding environment for the whole family.

Curfew

Out of respect to campers, quiet time is from 10:00pm to 7:30am. Children and Youth campers should remain at their site during this time.

Teen programs and adult gatherings are permitted outside these specified times with the acceptance that general noise levels should be limited out of courtesy to sleeping campers. This pertains to evening and morning.

Bikes

Cycling is prohibited on the grounds and private roadways. Please know that the use of bicycles in the surrounding area is done at your own risk.

Important Documents

There are several documents that families may be required to complete. Please go to the forms section of our website.

Family Bio

Please bring an 8 ½ x 11 page brief biography of your family for the Harambee family album. This biography should include a photo of your family. If possible please hand in your biography in a plastic sleeve to protect them from the elements. These are displayed during the week in the main tent. Past year’s albums are displayed at camp.

Silent Auction

This is a major fundraiser for our camp and goes a long way to helping to pay for all the programs during the week.

Every family is asked to bring at least one item. Items should be new or gently used. Cultural and art items are most popular.

T-Shirts

T-shirts are available through a pre-order process. Orders are placed prior to camp through the website.

Limited quantity and sizes are available at camp, pre-ordering is recommended.

General Programming

Included with the daily set programming events are many activities that are supported by families. Here is a list of possible activities to expect:

  • Parent led discussions -topics are specific to the world of adoption.
  • Hair Salon Services – Stylists at camp provide services and products.
  • Organized hike trips
  • Arts and crafts workshops for younger kids
  • Beach and water fun at the Sorrento Beach
  • Pot Luck - we traditionally hold a pot luck barbecue. Each family is responsible for contributing a dish for the pot luck.